Transport Business

Especially in times of crises, cash-flow is one of the most important instruments for doing business. DKV provides a solution saving administration work, time and maybe even hassle: Refund of VAT paid abroad – either with “Standard Refund Service” or with a net invoicing program (NIP).

Standard refund service
Using Standard Refund Service, DKV customers can submit DKV invoices and third party invoices. ERS will take care of the VAT application at the finance authority. Once a refund has been received from the foreign tax authority involved, the amount of tax is credited to the next DKV invoice. DKV currently offers this type of refund for 27 European countries. On average, it takes up to about eight months for VAT to be refunded in this way.  

NIP: the fast lane
Using the net invoicing program (NIP), the DKV customer accelerates the process of receiving credits for refundable tax amounts by funding in advance. DKV currently offers this service for 20 different countries. With NIP, VAT arising from goods/services paid with the DKV card is refunded immediately and credited to the customer’s DKV invoice. The total amount owed to DKV is therefore reduced and the customer’s cash-flow situation is not strained unnecessarily.
    
Customers’ invoice details and key data are sent to DKV’s subsidiary Euroroute Service (ERS) in the Netherlands securely through digital channels. This information is the basis for refunds. The customer sends his original third-party invoices directly to ERS. ERS currently works closely with 27 European tax authorities. The entire process of obtaining refunds has been regulated and is tested and proven. Regulation extends to all forms, deadlines and formalities and ensures that applications are processed as quickly as possible. For DKV customers, this means that refunds are applied for in each country at the next possible opportunity. 

It’s your choice
DKV currently provides VAT refund in two different ways. Using the standard refund system, ERS submits all DKV invoices and third-party vouchers automatically to the local tax authorities and applies on behalf of the customer for tax refund. The only thing the customer has to do is to send his third-party vouchers to ERS. ERS will take care of the rest.

As soon as ERS receives a refund, the Standard Refund customer will be credited on his next DKV invoice. This may take up to eight months.

The Net Invoicing Program (NIP) goes one step further: Instantly the customer is credited the VAT on the same DKV invoice where the VAT has been charged. ERS takes care of all the formalities. For NIP customers, it is therefore irrelevant when the foreign tax authority actually refunds the amount. ERS provides advance funding for refundable VAT. Customers may of course also send original invoices issued by other suppliers (i.e. third-party vouchers) to ERS and will receive VAT refunds in the beginning of the next quarter.

For more information
Further information available at: www.dkv-euroservice.com